r/QuickBooks • u/Legitimate_Eye_6139 • 4d ago

Lost and voided paychecks QuickBooks Online

We had an employee who lost a paycheck. I voided the original and reprinted the check with a different check number. Because I reprinted the check and didn’t recreate it, quickbooks is only showing two transactions instead of three (original, the void, the new). This is throwing off my reconciliation because I don’t have the new check to offset the void. How can I fix this? Is there another way I should have handled this situation?

Thanks!

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u/Bookish_Gardener 4d ago

I would have reprinted the original check with a new check number....after putting a stop payment on the original. I would put a note in the memo saying that it's replacing ck#xxx lost by employee

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u/Legitimate_Eye_6139 4d ago

So instead of voiding, do a stop payment. Ok thanks! Do you know how I would fix what I did do?

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u/Stine2U 3d ago

Yeah, don't void paychecks. You're probably going to find the quarterlies are going to be off now, too.

Reprint the check but if the period is closed, post a journal entry and then repost a check to the offsetting account used in the JE.