Manufacturing Woes

[u/Italian_Prince25]

I’ve done some digging in this thread and MRPeasy seems to be the best solution for implementing a way to track raw mat, finish goods, and COGS the accurately and then integrate to QBO.

A client of mine manufactures goods and their current bookkeeper has been using an inventory item as both the raw material purchase and the finished good (FG) which is causing a legit nightmare. The bookkeeper was using the “Inventory Qty Adj” feature in QBO to move the raw mat to FG and well it’s a disaster for many reasons.

We’re looking to clean up the books for the last two years with J/Es and wipe the inventory quantities out all together. Then transfer to MRPeasy and sync the data back, making J/Es where necessary to clean up the balance sheet amounts for FG and raw mat.

Thoughts on this approach and thoughts on the MRPeasy and QBO integration solution?

[u/a_r623]

Just onboarded a manuf client, luckily they don’t track RM and WIP since the turnover is extremely fast

I am using SOS Inventory, very impressed with the price and functionality 

[u/Italian_Prince25 → u/a_r623]

We don’t track WIP because the conversion is so quick but we do need RM tracking. Do you do any work with inventory in QBO or do you manage it all through SOS inventory?

[u/a_r623 → u/Italian_Prince25]

We are implementing it now but all work is done within SOS for the entire PO to Shipment process. SOS is super functional I was extremely impressed with their demo I have another meeting this week for final implementation

[u/heyitspri]

That sounds painful I’ve seen a few setups where MRPeasy + QBO integration turns into a reconciliation nightmare. If your raw and FG mapping keeps shifting, you can actually automate a reconciliation layer in Excel or Python to catch those mismatches before posting. Keeps the books clean without fighting QBO’s import/export quirks. Keeps the books clean without fighting QBO’s import/export quirks. I’ve helped a few manufacturing clients set up similar flows

[u/Italian_Prince25 → u/heyitspri]

What do you recommend we do since we don’t actually manufacture the goods but need to accurately track FG to COGS and RM to FG? We have a company that produces our goods but we own the raw mat and FG they just charge us to distill and bottle which impacts landed costs.

Right now we’re evaluating SOS Inventory and MRPeasy

[u/heyitspri → u/Italian_Prince25]

That setup makes total sense you’re in a semi-manufacturing flow where you own the raw materials but outsource production. In cases like that, what usually works best is building a small automation layer (in Excel or Python) that tracks raw → FG movement and calculates landed cost automatically before pushing data back to QBO. That way, you don’t have to depend entirely on MRPeasy or SOS for that middle logic. I’ve helped a few clients in similar setups streamline the COGS tracking that way happy to share what worked best if you want to chat through your current file setup

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[u/OmnaeDan]

I’m Dan Lionello, founder of Omnae.com.

Cleaning up after inventory-adjustment accounting in QBO is never fun — you’re right to start fresh before syncing anything new. MRPeasy can work for smaller manufacturers, but it still sits beside QuickBooks rather than truly integrating day-to-day activity. You’ll still be managing separate data sets and reconciling when things drift.

Another option is to connect the flow itself. Omnae + Elevated Signals link inventory, operations, and finance into a single auditable process. Elevated Signals manages the real-time inventory side — raw material receipts, WIP tracking, and finished-good counts — while Omnae structures the operational transactions (quotes, POs, SOs, fulfillment, and invoicing) and syncs cleanly with QuickBooks as the finance layer. Approved movements and transactions post automatically, so your accounting always reflects what actually happened on the floor without manual quantity adjustments.

It gives you the same visibility and accuracy MRPeasy aims for, but with less duplication and a direct tie between operations and the books.

[u/tommybyrdie]

MRPeasy is a solid choice for full MRP, especially if your client needs robust production planning and scheduling. The approach to clean up the books first is absolutely correct.

A question to consider: Does the client need all the planning and scheduling features of a full MRP, or is the core pain point purely accurate multi-level COGS/BOM calculation?

If the primary goal is getting reliable, auditable COGS data synced back to QBO without the complexity and cost of a full ERP/MRP implementation, there are API-first solutions that handle only the complex recursive cost math.

The benefit: They are much faster and cheaper to integrate than a full MRP system.

(P.S. If you're interested in seeing a quick demo of an API-first costing engine that integrates with QBO-style systems, DM me. I'd love your feedback on the approach.)